ROI Calculator
See what DueTrail saves your team.
Estimate the time and cash your team recovers by replacing manual invoice chasing with a consistent, reviewable follow-up workflow. Drag the sliders to match your situation — the results update in real time.
Your current situation
With DueTrail
18h
Hours saved per month
2,520
Reminders sent per year
25,380
Extra cash recovered per year
−9 days
Payment cycle shortened
Estimated payback period
19 days
DueTrail pays for itself based on your numbers.
Assumptions: 70% time reduction on manual follow-up, 15% improvement in recovery rate, 20% shorter payment cycle, and a ~45/hour fully loaded cost (in your own currency) for the person chasing invoices. Your actual results may vary. These estimates are based on typical outcomes for B2B service teams managing 30–300 overdue invoices.
What the numbers mean
The three things this calculator models
Each slider maps to a real driver of collections cost. Here is what each one represents and why it moves the result.
Hours spent chasing invoices
Most teams underestimate this. Add up the time spent writing follow-ups, checking who paid, and reconciling promises across inboxes and spreadsheets. The calculator values that time at a fully loaded cost of around 45 per hour (in your own currency).
Overdue invoice volume and value
The number and average value of invoices past their due date. This sets the size of the cash currently tied up — the base that a faster collection cycle and a higher recovery rate act on.
Current collection cycle
How long, on average, an overdue invoice takes to collect today. Shortening this is where most of the working-capital benefit comes from: cash arrives weeks sooner and stops financing your customers.
Want the underlying days figure first? Use the DSO calculator to see how long your cash is tied up, or the late-payment interest calculator to see what you can claim on an overdue B2B invoice.
ROI calculator — common questions
How the estimate is built, and what it does and doesn't mean.
What assumptions does the ROI calculator use?
It models a 70% reduction in manual follow-up time, a 15% improvement in recovery rate, a 20% shorter payment cycle, and a fully loaded cost of about 45 per hour (in your own currency) for the person chasing invoices. These are typical outcomes for B2B service teams managing 30–300 overdue invoices, not guarantees — adjust the sliders to your own numbers.
How is the time saving calculated?
It takes the hours your team currently spends on manual follow-up, applies the 70% reduction, and multiplies the recovered hours by the hourly cost. The result is the labour cost you stop spending on repetitive chasing each month.
How does faster collection translate into money?
Cash locked in overdue invoices is working capital you can't use. A shorter collection cycle and a higher recovery rate mean more of that cash arrives sooner and a larger share is recovered at all — the calculator estimates both effects from the figures you enter.
Is this the same as a DSO calculation?
No, but they're related. DSO measures how many days your cash is tied up; this ROI calculator estimates the time and money you'd recover by collecting faster and more consistently. If you want the days figure first, use the DSO calculator, then come back here to value the improvement.
The savings come from doing the follow-up consistently.
DueTrail turns overdue invoices into managed, reviewable cases — so collections happen on schedule instead of whenever someone remembers. Start free in Review Mode.